Top 8 Board Meeting Templates

Get organized with Notion board meeting templates featuring custom agendas, action item tracking, and more. Keep your board on track and make progress on your goals.

What Should Board Meeting Templates Include?

Choosing the right board meeting template in Notion can streamline the preparation and execution of your meetings. Here are key components to look for in an effective template:

Agenda Structure: A clear and detailed agenda helps in guiding the flow of the meeting. It should allow for easy customization to cater to specific meeting needs.
Action Items: The template should include a section for action items to record tasks assigned during the meeting, ensuring accountability and follow-up.
Meeting Minutes: A dedicated area for taking minutes is essential. This should support both text and bullet points to capture discussions accurately and succinctly.
Attendance Tracking: Features for logging attendance can help in maintaining records of who was present, which is useful for both current and future reference.

Selecting a board meeting template with these components will help ensure that your meetings are both productive and well-documented, making it easier for all participants to stay aligned and informed.

What Should Board Meeting Templates Avoid?

Choosing the right board meeting template in Notion can streamline your meetings and enhance productivity. However, certain features can detract from this goal. Here are three key components to steer clear of:

Overly Complex Layouts: Templates with too many sections or intricate designs can confuse users, leading to decreased efficiency and focus during meetings.
Non-editable Elements: Avoid templates that do not allow customization. Board meetings vary by organization, and flexibility in the template is essential for addressing specific needs.
Irrelevant Pre-filled Content: Templates that include too much pre-filled content that isn't relevant to your organization can clutter the agenda and distract from critical discussion points.

Remember, the best template is one that serves as a helpful tool rather than a hindrance, ensuring that board meetings are both productive and focused.

1Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

A template preview for Meeting Agenda Template

2Board of Directors Packet

This template aids CEOs in delivering asynchronous materials to board members prior to quarterly meetings. It encompasses finance documents, housekeeping materials, an organized agenda, and pre- and post-meeting surveys, ensuring board members are well-prepared and engaged for effective discussions.

A template preview for Board of Directors Packet

3Meeting Center

Conquer meeting chaos!
This Notion template lets you capture notes effortlessly, organized by category and date. Switch between calendar and other views for easy browsing after a marathon of meetings. Check it out and watch your productivity soar!

4Board Meeting

A simple but focused agenda that includes a metrics review, updates, discussions, votes and follow up actions.

5Shareholder Letter

Give shareholders important context, updates, and news about your company. With this Shareholder Letter template, you can structure every update the same so it’s organized and easy to read.

A template preview for Shareholder Letter

6Management of Meetings

You have taken a step to better manage team meeting planning in your company and respect the time of every individuals—staff/employees—in your company.
In this template, you can arrange meeting plans between management, staff and parties outside your company so that they don't collide with other meetings.
Please adapt this template to your company's meeting needs. That way, your company can hold meetings without conflicting schedules.

A template preview for Management of Meetings

7Founder Letter

Ideal for CEOs and founders to communicate regularly with their team through letters, this template includes sections for performance updates, exciting developments, responding to feedback, and sharing personal insights and news.

8Board Meeting

There is a time for every startup when board meetings become formal. The goal of a board meeting should be to maximize the value you get as a founder, while minimizing the amount of time you spend preparing. A board meeting is also an opportunity for you to take a step back and ask yourself: Are you executing? Are you innovating? Are you hiring? Below is a general structure for an early-stage board meeting and deck. Many of our founders riff on this and continue to use the format from those early days to long after IPO.

Closing Thoughts

Utilizing these templates streamlines the preparation and execution of board meetings, ensuring all critical topics are covered efficiently. This structured approach saves time and enhances focus.

Adopting these tools allows for better governance and decision-making. They provide a clear record of discussions and resolutions, aiding in accountability and transparency.

Start implementing these templates in your next meeting to experience improved organization and communication. Their adaptability makes them suitable for various organizational needs.

What is a Quorum?

A quorum is the minimum number of board members required to be present at a meeting to legally conduct business and make binding decisions.

What is a Consent Agenda?

A consent agenda groups routine items and resolutions under one umbrella, allowing the board to approve all together without discussion, unless a member requests it.

What is an Executive Session?

An executive session is a portion of a board meeting that is closed to non-members, where confidential matters, typically related to personnel or legal issues, are discussed.