Top 6 Candidate Material Templates

Streamline your hiring process with Notion templates featuring candidate tracking, interview scheduling, and evaluation tracking. Say goodbye to spreadsheets and hello to a more efficient hiring process.

What Should Candidate Materials Templates Include?

Choosing the right Candidate Materials Template in Notion can streamline the recruitment process significantly. Here are key components to look for when selecting a template:

  1. Comprehensive Candidate Profiles: Ensure the template allows for detailed profiles including education, experience, skills, and contact information.

  2. Interview Scheduling System: A good template should include a feature for scheduling interviews, which syncs with commonly used calendars.

  3. Feedback and Notes Section: Look for a template that offers space for interviewers to leave feedback and additional notes about each candidate.

  4. Progress Tracking: The ability to track each candidate's progress through the hiring stages is essential for maintaining an organized recruitment process.

Selecting a template with these components will help ensure a smooth and efficient hiring process, allowing you to focus on finding the right candidate for the job.

What Should Candidate Materials Templates Avoid?

When selecting a Candidate Materials Template in Notion, it's essential to be aware of certain features that might hinder rather than help. Here are three key components to steer clear of:

  1. Overly Complex Layouts: Templates with too many sections or intricate designs can confuse and detract from the main content.

  2. Non-Customizable Elements: Avoid templates that don't allow you to modify or remove default settings and fields, as flexibility is key in tailoring to specific needs.

  3. Generic Content: Steer clear of templates that include too much generic filler text. These can be cumbersome to edit out and might not meet your specific requirements.

Choosing the right template involves looking for simplicity, customization, and relevance to ensure it enhances your recruitment process effectively.

1Interview kit

With so many talented people in our industry currently looking for their next opportunity, this template is a tool to help anyone keep track of each position of interest. Add new roles, take notes, track progression steps, and more.

A template preview for Interview kit

2Interview Guide

Use this template to prepare your job candidates for their interviews and offer them helpful resources like videos, links, schedules and more.

A template preview for Interview Guide

3Notion’s guide for interviewing at Notion

As an interviewer, your goal is to try to understand your candidate and set them up for success. That’s why at Notion, we built out a guide for interviewing with us, along with preparation tips that’ll help ease the nerves. Create a page for each department and a customizable template for each role. Use this template to prepare your candidate for their interview and provide resources like videos, links, schedules. and more.

A template preview for Notion’s guide for interviewing at Notion

4Interview questions for UX candidates

UX JOB CANDIDATES: Always remember that you are interviewing the company as much as the company is interviewing you! Nothing tanks an interview faster than not having any questions prepared to ask the interviewer — you may only have time to ask ONE question in a 30-minute interview, so make it count. It ain't some fancy GPT (yet), but I've still found this useful when planning my strategy for interviewing the interviewers. CAVEAT — while these are curated through the lens of a "veteran UX person" and some questions may not apply to you specifically, the hope is that this will provide you with a framework you can modify to meet your role-specific needs.

A template preview for Interview questions for UX candidates

5Interview Prep Template & Guidebook

The template provides for a cohesive workflow for an interview preparation. It highlights the steps to take and information to prepare. It also allows for easy tracking of job interviews.

A template preview for Interview Prep Template & Guidebook

6Notion’s engineering assessment criteria

Ensuring consistency in the interview process is crucial when trying to evaluate a candidate’s skill. That’s why at Notion, we developed a thorough rubric to help us stay objective when hiring engineers. Filter the assessment criteria by role to get examples of good and bad signals during an interview. Use this template to sharpen your interview skills and find engineers at any level.

A template preview for Notion’s engineering assessment criteria

Closing Thoughts

Utilizing these templates streamlines the recruitment process, ensuring consistency and efficiency. They allow for easy tracking and comparison of candidates, enhancing decision-making.

Adopting these tools not only saves time but also improves the quality of hires. Start implementing them today to transform your hiring strategy.

What is a Screening Matrix?

A screening matrix is a tool used in recruitment to compare candidate qualifications and skills systematically, aiding in the selection process.

What is a Competency Framework?

A competency framework outlines the specific skills, behavior, and knowledge that are required for a candidate to be successful in a particular role.

What is a Fit Assessment?

A fit assessment evaluates how well a candidate's values, career goals, and personality align with the company's culture and objectives.

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